Construction software › Vendor compliance
W-9 and vendor compliance, vendor by vendor
Before you pay a sub or a supplier you need their W-9, often their license, and a current certificate of insurance. LapseHawk reads each document, files it to the vendor, and shows exactly what each vendor is missing against your requirements.
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What it tracks
Each vendor's paperwork against your rules
W-9
Require a W-9 and see which vendors haven't sent one.
Insurance
General liability, auto, umbrella and workers' comp limits, additional insured, waiver of subrogation and certificate holder.
Licenses
Licenses read and their expiration dates tracked.
Status
Each vendor shows its status at a glance, with filters for what's expired, expiring or missing.
Follow-up
Ask for what's missing
- LapseHawk drafts the follow-up email to a vendor whose COI is expiring or missing something.
- Reminders 30, 14 and 7 days before insurance expires, by default.
- Mark vendors that don't need insurance so they don't show as missing.
See subcontractor insurance tracking and subcontractor management.
Who it's for
GCs, subs and anyone paying vendors
General contractors need every sub's W-9 and insurance before work starts. Subcontractors need their suppliers' too, and their own on hand for the GC. LapseHawk handles both sides: it reads what vendors send, files it, and keeps your own company's COIs, licenses and W-9 current so you can send them when a GC asks.
Why it matters
Year-end goes smoother
Having every vendor's W-9 on file before you pay them means no scramble for tax IDs at year-end, and current insurance on file means fewer surprises at audit time.
FAQ
Questions people ask
Does it file 1099s?
No. LapseHawk keeps W-9s on file per vendor; file 1099s with your accountant or tax software.
Can I change the requirements?
Yes. Set your defaults and adjust them per vendor.
Can I see which vendors are missing a W-9?
Yes. Turn on the W-9 requirement and vendors without one show what's missing.
How much does it cost?
$19.99 per user per month or $199 per user per year, every feature on every plan. Start with a 7-day free trial, no card needed.
More answers on the FAQ page. Prices are on the Pricing page.
Related
More of what LapseHawk does
Nothing lapses.
Made by property managers and construction contractors, for property managers and contractors. Less paperwork. More building.
No card needed to start.