Subcontractor insurance tracking
Subcontractor insurance tracking, without the spreadsheet
Know which subs are covered before they step on site. LapseHawk files each subcontractor's certificate of insurance, W-9 and license, shows who is compliant, expiring, expired or missing insurance, and drafts the email that gets it fixed.
7-day free trial · every feature · no card needed
The problem
A sub's insurance lapses, and nobody notices
Certificates arrive in different inboxes, expire on different dates and get checked by memory. The gap shows up when there's a claim or an audit. LapseHawk keeps watching so you don't have to.
Every sub in one list
Each subcontractor's certificates, W-9 and license are filed under them automatically as they come in.
Requirements checked for you
Set the limits you require once. Low limits and missing coverage are flagged on every certificate.
Warned before it lapses
Reminders 30, 14 and 7 days before a policy ends (you choose), on the dashboard, the calendar and your phone.
On every job
See coverage by project
- Project page insurance box: each sub on the project with their COI status, worst first
- Six clear statuses: compliant, expiring, expired, below limits, incomplete and missing
- Suppliers that don't need insurance can be marked so they stop showing as missing
- Pay apps: require subs to bill in AIA G702/G703 format, with an optional resubmit email you approve
AIA is a registered trademark of The American Institute of Architects. LapseHawk's pay app is a compatible layout, not the official AIA form.
Getting the fix
The follow-up is already written
When a certificate is expired, short on limits or missing a coverage, LapseHawk drafts the email to the subcontractor saying exactly what's needed. You review it and send it. When the new certificate arrives, it's read and the status updates.
FAQ
Questions people ask
How do subcontractors' certificates get into LapseHawk?
Upload them (PDF or photo), or connect Gmail, Outlook, Google Drive or OneDrive and LapseHawk picks up documents from a LapseHawk folder you choose.
What if a vendor is a supplier and doesn't need insurance?
Mark the vendor or the document as not needing insurance, and it stops showing as missing insurance.
Does it track W-9s and licenses too?
Yes. W-9s, licenses and other vendor documents are read and filed under the same vendor.
How much does it cost?
$19.99 per user per month or $199 per user per year, and every plan has every feature. Unlimited is $9,500 per year for your whole company. Start with a 7-day free trial, no card needed.
More answers on the FAQ page. Prices are on the Pricing page.
Nothing lapses.
Made by property managers and construction contractors, for property managers and contractors. Less paperwork. More building.
No card needed to start.