LapseHawk for property managers
See occupancy, leases ending soon, open work orders, rent due and every vendor's certificate of insurance on one dashboard. LapseHawk reads the COIs, invoices and inspection reports that come in and files them to the right property.
7-day free trial · every feature · no card needed
The problem
Leases, rent, repairs and vendor insurance usually live in different spreadsheets, inboxes and calendars.
A lease ends, nobody sent the renewal, and the unit drifts to month-to-month or sits empty.
The plumber's COI expired last month, and you find out after something goes wrong in a unit.
Maintenance requests come in by phone, text and email, and owners ask what was done and what it cost.
LapseHawk keeps your units, leases, rent invoices, work orders and vendor paperwork together by property, and warns you before anything lapses.
Properties, units and leases
Add a property and its units with tenant, rent, deposit and lease dates. LapseHawk shows occupancy and rent roll, and flags leases ending in the next 90 days so you can renew or re-let in time.
Maintenance
Log a maintenance request, assign a vendor, set a due date and priority, and track the cost. Finished jobs flow into a simple monthly owner statement with rent collected, your fee and maintenance.
Vendor insurance
Upload a vendor's certificate of insurance, or let it arrive by email. LapseHawk reads the insurer, limits and dates, checks them against your requirements and reminds you before they expire.
Calendar
Lease end dates, work-order due dates, inspections, permit and insurance expirations, side by side. Pick a property to see only its dates, and connect Outlook or Google Calendar.
NewCompliance
City, state and fire inspections, open violations and fix-by dates for every building and unit, anywhere in the US, sorted worst first so nothing slips.
Inspection readiness
Every open violation's parts merged into one list with quantities, plus a Home Depot search for each item.
Vendors by trade with their insurance (COI) status, so the right licensed pro gets the job.
30, 14, 7 and 1 day before each inspection and fix-by date, by email and on your calendar.
Connect Gmail or Outlook and LapseHawk finds inspection reports and notices and files them to the right building. Read-only.
The city, state and fire rules that apply to each address, with links to the sources.
Tell a building's tenants when the inspector is coming or a repair is scheduled, straight from the building page.
Rules are a guide, not legal advice: always verify with the town and the state. Pulling reports from email needs a connected Gmail or Outlook account. Screens show sample data.
Rent, leases, maintenance and compliance for every building, with nothing to install.
Occupancy, rent overdue, leases ending, open work orders and compliance for every property on one screen.
Each unit's tenant, rent, deposit and lease dates, marked occupied, notice or vacant. Lease ends land on your calendar.
Upload the rent roll you export from Rent Manager, AppFolio and others (CSV or Excel) and preview every change before it's applied. A file import, not a live sync.
Make a rent invoice from any unit and see what's paid and what's overdue. Online rent payments by card through Stripe are coming soon.
Open, assign and close work orders. Approved vendors are listed by trade with their insurance (COI) status.
Every open violation's parts merged into one shopping list with quantities, plus a Home Depot search for each item. A list to shop from, not a cart.
Email the tenants of a building or unit about an inspection or repair. Text messages are coming soon.
City, state (like NJ DCA) and fire inspections and violations for each building, sorted worst first with fix-by dates.
Upload a notice as a PDF or photo and each item becomes its own violation with a fix-by date.
Connect Gmail or Outlook and LapseHawk finds inspection reports and notices and files them to the right building. Read-only.
A checklist for each building and each unit: pass, fail or N/A with notes and photos, rolled up into a readiness score.
Email and calendar reminders before every inspection and fix-by date, so nothing sneaks up on you.
One binder per building with its checklists, violations, inspections and rules with sources, ready to print or save as a PDF.
Online rent payments and tenant text messages are coming soon. The email features need a connected Gmail or Outlook account. Compliance rules are a guide, not legal advice.
In detail
Inspections, violations, rent roll, work orders and vendor insurance for every rental, in one place.
Every open violation for every building in one list: who issued it, the unit, the fix-by date and its status. Buildings are sorted worst first, past-due and life-safety items are flagged, and assigning a violation creates a work order.
For New Jersey rentals, track NJ DCA Bureau of Housing Inspection visits and notices next to your city and fire inspections, with reminders 30, 14, 7 and 1 day before. Connect Gmail or Outlook and LapseHawk finds DCA emails and reads the attached notice for you.
Upload the rent roll you export from Rent Manager, AppFolio, Buildium, Yardi Breeze or DoorLoop. LapseHawk matches the columns and previews new and changed units before you apply it. Upload a newer file any time to update the same units. A file import, not a live sync.
Log a repair, assign it to an approved vendor, track it to done and see its cost on the owner statement. Vendors are listed by trade with their insurance status, so the person you send has a current COI.
For contractors, LapseHawk reads every certificate of insurance, checks it against your requirements and reminds you before it lapses. Permits, inspections and job-site violations sit in the same Compliance view as everything else.
Every feature on every plan, 7 days free, no card needed.
How it works
Add each property and its units with tenants, rent and lease dates.
Upload or email vendor COIs, W-9s, invoices and inspection reports. LapseHawk reads and files them to the right property and vendor.
You're warned before leases end, insurance expires or a work order is overdue.
Pricing
Start with a 7-day free trial. No card needed.
Pay by card through Stripe. Cancel any time. Full pricing details
FAQ
No. It's the same LapseHawk account and login, set up for property management: properties and units instead of projects, leases, work orders and a property dashboard. You can switch your industry any time in Settings.
Yes. Compliance tracks city, state and fire inspections and violations for each building or job site, with readiness checklists, fix-by dates and reminders 30, 14, 7 and 1 day before each inspection. Upload a violation notice and LapseHawk reads it into separate items, builds one materials list, and suggests approved vendors by trade. With Gmail or Outlook connected it can also pull inspection reports from your email. The rules it shows are a guide, not legal advice.
You get 7 days free with every feature. No card is needed to start: sign up with your company name, email and a password, and pick Property management.
Not yet. LapseHawk creates rent invoices, emails them as PDFs and tracks which are paid and overdue. Online rent payments by card through Stripe are coming soon.
Yes, as a file. Export your rent roll from Rent Manager, AppFolio, Buildium, Yardi Breeze or DoorLoop as CSV or Excel and upload it. LapseHawk matches the columns, shows new and changed units before anything is saved, and updates the same units when you upload a newer file. There is no live sync with those systems yet.
Yes. For each building you can track state (NJ DCA Bureau of Housing Inspection), city and fire inspections and violations with fix-by dates, and get reminders 30, 14, 7 and 1 day before. With Gmail or Outlook connected, LapseHawk can find DCA and city inspection emails and read the attached notices. The rules it shows are a guide, not legal advice.
Yes. Expiring and expired COIs show on the dashboard and calendar, and LapseHawk sends reminders before they lapse.
Yes. An Android app is available now. On iPhone, open LapseHawk in Safari, tap Share, then “Add to Home Screen”.
Put LapseHawk's sharp eye on your leases, work orders, rent and vendor insurance. Free for 7 days.
No card needed to start.
